Vacant position for: Assistant to CEO Office Manager in EPSCO Global General Contracting for Buildings with more than 8 years experience.
RESPONSIBILITIES:
- Maintains chairman office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical executive functions.
- Maintains executive office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Checks Office Inventory, plans and orders accordingly to support chairman.
- Contributes to team effort by accomplishing related results as needed
- Maintain appropriate filing system for all official documents and arrange the files in an orderly manner for easy reference.
- Maintain soft database for all important records pertaining to the chairman, the leader ship team and the department in general.
- Maintaining the confidentiality of the general work, reports, files, and the nature of its contents.
- Responsible for all the procedures and follow up related to airlines tickets and hotels for any requirement from the dept.
- Handle general incoming and outgoing communication for the department (Phone, Writing, generic email)
- Manage meeting booking and attendance for the chairman.
- General admin tasks related to smooth running of the department & business
- Support with email handling for the chairman.
- The above list of responsibilities is not exhaustive and you may be required to undertake other responsibilities and training as requested by your line manager, appropriate to your grade and commensurate with the business need.
AUTHORITIES & ACCOUNTABILITIES:
- Stop work authority in case of major HSE violations
DESIRED QUALIFICATION & EXPERIENCE:
- Diploma or equivalent degree
- with minimum 8 years’ experience,
- preferably O&G and / or Industrial Background,
- Proven work experience as a secretary or administrative assistant
- Bilingual
- Proficiency in MS Office
- Communication: The ability to communicate information and ideas in spoken and written words so others will understand.
- Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Confidentiality: Able to handle with highly confidential information
- Must be detail oriented.
- Collaboration and Teamwork: Ability to interact effectively.
DESIRED SKILLS:
- Adept in Technology.
- Verbal & Written Communication. …
- Organization.
- Time Management.
- Strategic Planning.
- Resourcefulness.
- Detail-Oriented.
- Anticipates Needs
